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INTRODUCTION - BACK OFFICE

Every organization has in some way or another, a system to administer the business strategy, regulate and monitor progress. In order to administer business goals, the business activities has to be recorded, communicated, acted upon, monitored and performance evaluated. Vehicles have to be in place in order to implement these activities, either directly or indirectly. Site activities, facilities, security and communication channels are integral to the success of implementation, delegation and communication.

The Back Office Module addresses these needs by providing an automated system which enables all necessary modules to seamlessly integrate to propel and execute business decisions and directions.

Each of these modules works coherently to communicate, restore, maintain feedback and manage all business administration objectives and directions. This system will govern and provide a system to run and maintain the overall business needs.



Figure: Overall Enterprise Suite for Workplace.
Figure: Overall back office module attributes



1. ACTIVITY & AUDIT

The Activity and Audit System is the overall heart of the Business Admin module. This module takes care of overall business structure, directions, organization meetings, audits, company appointments, business roadmaps, stocks, earnings objectives, goals. More importantly, this module forms the integral link and backbone for the other modules in the Business Admin area, as information and tasks are conveyed through this module. The sub-modules attached includes:
  • Organization Structure
  • Company Roadmap
  • Functions & Responsibilities
  • Company Calendar
  • Organization Activities


2. INFORMATION TECHNOLOGY

The Information Technology Module does not only focus on electronic means of information gathering and dissemination, but also all possible means of information gathering and dissemination. Performances of this information channel are monitored, both in terms of effectiveness, timeliness, quality and impact. The sub-modules attached includes:
  • Internal Information Dissemination
  • External Communication
  • Feedback System
  • Publications


3. SECURITY

The Security Module is intended to automate and govern all activities relating to the overall security of the company. This is not limited to personal or site security, but also documents, ratings of its sensitivity; accountability of sensitive material or equipment. The sub-modules attached includes:
  • Site Security
  • Document Ratings
  • Material Accountability


4. DOCUMENT CONTROL

The Document Control Module provides a means to govern record and implement creation & storage, document dissemination, implementation, requirements of the company. In addition, this module also ensures and monitors the process for legal filings, patents applications, publication, advertisements, official documents and agreements. The sub-modules attached includes:
  • Process of Filing
  • Approval & Documentation
  • Implementation & Dissemination
  • Patents Filing
  • Legal Department
  • Imaging & Advertisements


5. OCCUPATIONAL HEALTH & SAFETY

The Occupational Health and Safety Module provides a system to guide users and organization on the steps to implement and monitor systems and people, who may be exposed to safety issues work coherently and may pass information within the Business Admin Module, and other modules. The sub-modules attached includes:
  • Safety Standards
  • Equipment Compliance
  • Facility Compliance
  • Utility Compliance
  • Safety Training & Audit
  • Accident Processes


6. STRATEGIC PROJECTS

The Strategic Projects Module handles projects and activities which are not within the normal activities of the business, but affects the organization indirectly. This module helps to monitor and record activities, progress, meetings and achievements. The sub-modules attached includes:
  • Approval
  • Records
  • Updates
  • Distribution