In every industry, whether trading, manufacturing, retailing, hotel, finance, transport, education, health care, etc., there is a need to be able to control and monitor the transfer of goods and services to your customers. The supply chain helps organizations not only to simplify and monitor this process, but also adds more value to the organization in order to increase productivity, speed of response and provides proactive trigger mechanisms.
This whole system is automated, and provides an auditable tracking and reporting system which makes the need of this Supply Chain module crucially required by most businesses today. The Supply Chain module is mostly centered on Supplier Information System, Purchasing, Returns & Claims, Reporting, Invoice & Payment and Project Budgeting.
Figure: Overall Supply Chain module attributes
1. SUPPLIER INFORMATION SYSTEM
The Supplier Information System is common to all types of business organizations, whether in the manufacturing, service, trading, food industry, or community sector.
This information primarily contains supplier contact information, company profile, personal profile, historical queries, events, business dealings, feedbacks, etc. The sub-modules attached includes:
- Company Information
- Contacts Information
- Transaction & Queries
- Event Log & Trigger
- Category & Profile
Purchasing is a process of getting the required material or services to be used by the organizations. This can be for direct or in-direct material, equipment or services; which could be budgeted or un-budgeted items.
This module provides a systematic method for executing the purchasing process, while safe guarding against un-authorized or excessive purchases. In order to provide an automated self-regulating process, several sub-modules are typically required, as follows:
- Budget control & approval
- Consumption, grading
- Purchase Requisite
- Purchase Order
- Quotation & Invoice In
- Payment & terms
The Reporting module in the supply chain mechanism is very important, as it provides supervisors and management an overall system of activities within:
- Inventory Control system
- Procurement system
- Store activities & control monitor
- Shipping activities
- Scheduling & Transaction